Privacy Policy

E=MC³ Swim Club is committed to protecting your privacy. We collect and process personal information only as necessary to operate the club effectively and to provide you with a safe and structured swim experience. This includes your name, contact details, date of birth, gender, emergency contact, and other registration-related information.

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Payments are processed securely through a third-party online payment provider. E=MC³ Swim Club does not store or have access to your full credit card details. Only transaction confirmations and related administrative information are retained.

Your personal data is used solely for purposes such as club communications, registration with Masters Swim Ontario (MSO), YMCA facility access, and safety/emergency procedures. We do not share or sell your information to third parties, except where required for insurance, safety, or administrative reasons.

We take reasonable steps to protect your data from unauthorized access, loss, misuse, or disclosure. Club data is stored securely and only accessible to authorized club personnel.

You may request access to, correction of, or deletion of your personal information at any time by contacting emc3club@gmail.com. By registering with E=MC³ Swim Club, you consent to the collection and use of your information as outlined above.

The Canadian Personal Information Protection & Electronic Documents Act (and equivalent provincial legislation) governs the collection and use of all personal information. 

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The personal information you provide through this registration will be used for the purposes reasonably associated with the swimming activities conducted by E=MC³ (the “club”) and, as the case may be, Canadian Independent Masters Swimming (CIMS), Masters Swimming Manitoba (MSM) or Masters Swimming Ontario (MSO) (the “Organization”),. These purposes include event registration, insurance coverage, training, competition participation and competition result publication. 

The information you provide is for purposes including registration, insurance coverage and: 

1. Ensuring swimmers compete in the appropriate age group; 

2. Reporting non-identifying, demographic and participation statistics for club and planning and policy purposes; 

3. Reporting and publishing athletes’ name, gender, age, club affiliation on the Organization’s website or in results, news releases and ranking reports and; 

4. Making direct contact with the registrant as necessary for the operations of the Organization and its affiliated clubs. 

The Organization does not release personal information to unaffiliated third parties. 

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Should a registrant wish to review their personal information held by the Club or the Organization, they must make a request to the respective organization. Further, registrants may withdraw consent to use their personal information. Such a withdrawal however, may require the cancellation of registration with and suspension